By: Cintya Naya Danastri, Ivana Yulian Hendarsin, Lois E. Bang, Eka Windari R., Nur Latifah Hanum, Restu Amalia Mukti
Preparation for the Site Closeout Visit (SCV) has been completed for all sites. The Site Regulatory Binder and Source Document Worksheet have been stored with the archiving vendor, Indo Arsip. Study documents, such as the final Authorized Signature and Delegation Log (ASDL) and Site Vis-it Log, will be archived after the SCV, which is expected to take place in February 2025. The next shipment will be conducted for the extracted RNA from the mid-turbinate swabs.
The remaining research assistants (RAs) for the InVITE study were from Site 01 (Tangerang Hospital, Tangerang, Banten): dr. Cintya Naya Danastri and dr. Ivana Yulian Hendarsin. Their dedication as INA-RESPOND-Warm Based RAs is evident through their contributions over nearly 3.5 years.
The Secretariat extends sincere gratitude to them for their spirit and enthusiasm, which were instrumental in the study’s success.
Tangerang Site stands out as the backbone of the study among other sites, recognized for its experienced team and supportive research environment. The site is integrated with the INA-RESPOND Reference Laboratory, led by dr. Dewi Lokida, Sp.PK(K), who contributed to the development of the InVITE Global protocol and diligently oversaw the study. As a respected clinical pathologist and re-searcher, she maintains strong relationships with all stakeholders involved in the study. Additionally, the ethical approval for the InVITE study was obtained from the Tangerang Hospital Ethical Com-mittee. In this edition, dr. Naya and dr. Ivana share their experiences as RAs at Site 01 over the past 3.5 years.
As the first established site for the InVITE study, Site 01 (Tangerang Hospital) collaborated with two satellite sites—Kelapa Dua Puskesmas (Primary Health Care) and Bojong Nangka Puskesmas—to boost enrollment and diversify vaccine types and target populations, including people living with HIV (PLWH). dr. Dewi Lokida as the Principal Investigator (PI), with dr. Hilwani as the Co-PI, overseeing COVID-19 vaccination schedules at Tangerang Hospital. Laboratory Technicians (LTs) supporting the hospital site were Evi Herawati, Oriza Hamidiah Hariawati, and Siti Nufus Eliyati. The study teams at the satellite sites comprised Co-PIs who also served as Puskesmas heads (dr. Salmawati, MM, at Bojong Nangka and drg. Rr. Truly Kartikawatie at Kelapa Dua), LTs re-sponsible for sample collection (Rosidah at Bojong Nangka and Marini at Kelapa Dua), and Study Nurses who assisted with enrollment and follow-up (Endang Sri Rahayu at Bojong Nangka and En-dang Lina at Kelapa Dua).
Due to the high workload during the early period of the study, dr. Ivana and dr. Naya were support-ed by three additional RAs: dr. Amanda Samurti Pertiwi and dr. Atindriya Tri Iswari from the INA-PROACTIVE study, and Arief Muflikhun. Arief completed his role on September 1, 2022, followed by dr. Amanda on January 31, 2023, and dr. Atin on August 31, 2023.
Collaboration with satellite sites significantly in-creased the complexity of enrollment and follow-up processes compared to other studies in a single site. Fortunately, these challenges were successfully managed through effective coordination between the study teams at Tangerang Hospital and Puskesmas. This collaboration began during the study preparation phase, which involved stocking laboratory supplies, preparing enrollment locations, collecting samples, and ensuring proper sample storage and shipment from the satellite sites to Site 01.
Since the InVITE enrollment relied on individuals receiving COVID-19 vaccinations, there was an initial rush to ensure the team seized the opportunity provided by the National Program for Moderna booster vaccinations for health workers, which began on August 18, 2021. The team faced challenges, including the unavailability of some study supplies during the early enrolment period, which required them to be adaptable. The Site 01 study team divided tasks during enrollment to manage the tight preparation timeline. The first enrollment at Bojong Nangka Puskesmas was con-ducted by dr. Ivana and dr. Naya, with blood collection handled by the Puskesmas LTs. Meanwhile, dr. Amanda, dr. Atin, and Arief prepared the equipment and documentation for the next enrollment at the hospital, assisted by Mrs. Evi, the LT.
The screening and informed consent process was challenging due to the large number of people arriving for vaccination, but thankfully, most participants were cooperative. At one point, the study teams successfully enrolled 69 subjects in a single day. Recruitment at the satellite sites presented additional challenges. Some participants lived far from the sites, leading to missed follow-up visits. Some participants were reluctant to comply with study procedures due to fears about blood collection or concerns over the volume of blood being taken.
During the study, RAs conducted biweekly contact with participants to inquire about COVID-19 symptoms over the past 14 days, aiming to capture breakthrough infections. If symptoms were reported, participants were advised to attend an additional visit called the Symptomatic Visit for COVID-19 testing. These biweekly contacts and Symptomatic Visits were memorable for them due to the unique challenges of reaching participants. These challenges included participants sharing a single phone among family members, frequently changing phone numbers, or feeling annoyed by repeated calls despite being informed about the biweekly contact process during consent. Some participants refused to attend the Symptomatic Visit for various reasons, the most common being fear of testing positive for COVID-19 and facing quarantine, which could disrupt their work. Other reasons included relocating for work or personal matters, making attendance impossible. Despite these obstacles, the RAs did their best to maintain contact with participants through WhatsApp, SMS, or phone calls to monitor their health. While some participants declined the Symptomatic Visit, others were cooperative and eager to share updates about their condition. These individuals prioritized their health and appreciated the free COVID-19 testing, including nasal swabs and blood collection. They also valued receiving their COVID-19 antibody results, which reassured them about the positive impact of the vaccines on their immunity.
On December 5, 2022, Site 01 had the honor of hosting a visit from representatives of the US-NIAID (Renee Ridzon) and Leidos (Jackie Perodin), who were responsible for overseeing the InVITE study. During their visit, they toured Tangerang Hospital and Bojong Nangka Puskesmas. At Bo-jong Nangka Puskesmas, with the participant’s consent, they observed the follow-up process and held discussions with the Puskesmas team, including representatives from Kelapa Dua Puskesmas. They also observed the follow-up process at the hospital and reviewed source document worksheets and case report forms to identify and address any issues related to the study’s implementation.
dr. Naya and dr. Ivana expressed their gratitude for the opportunity to participate in the InVITE study, which enabled them to broaden their knowledge of international studies, gain the latest insights on COVID-19, and collaborate with experienced researchers. Reflecting on their experiences, they hope that future studies will prioritize more thorough preparation in logistics, site readiness, and coordination to minimize challenges and improve anticipation of potential issues.
The InVITE study at Site 01 was a success, providing valuable insights to the INA-RESPOND Secretariat. Site 01 stands as clear evidence that long-term collaboration, a dedicated team, and a supportive environment led to smooth re-search operations. We greatly appreciate the Site 01 team’s outstanding efforts in achieving the highest participant enrollment numbers for the InVITE study in Indonesia. Despite the high workload and occasional misunderstandings, we are grateful for the team’s effective communication and resolution skills. We were particularly impressed by the RAs’ professionalism and comprehensive explanations during our visit with the US-NIAID team. We look forward to collaborating with Tangerang Hospital on future INA-RESPOND projects and wish the entire Site 01 team continued success.